Privacy Policy
Privacy Policy
The purpose of this Privacy Policy is to inform you about how Umedia (Umedia, Umedia Production et Umedia Production Services, hereinafter together "we" or "us") processes your personal data ("personal data") and in particular what personal data we process, how and why we collect, use, share and store them and how you can exercise your rights in relation to these data.
“Personal data" means any information relating to an identified or identifiable natural person, in particular by reference to an identifier such as a name, an identification number, location data, etc.
When you contact uFund, certain data about you may be collected and processed. Insofar as these data make it possible to identify you as a natural person, they are personal data.
All personal data that we collect in the course of our activities is processed in accordance with Belgian and European regulations applicable to the protection of personal data, and more specifically Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, "GDPR").
We belong to the Umedia Group, within which the data controller responsible for processing your personal data is Umedia SA having its registered office is at Avenue Louise 235, 1050 Brussels and company number 0824.102.793.
We may update this Privacy Policy at any time. We invite you to consult our website www.umedia.eu (the "Site") regularly to check the latest version of this document (the last date of modification of which is indicated before the preamble).
1. What categories of personal data do we process?
We only collect and use personal data that is necessary for our activities and that enables us to offer you high-quality personalised services.
The various categories of personal data that we are likely to collect in the course of our activities or when you contact us include the following:
• identification and contact data: surname, first name, address, national register number, email address, telephone number, etc;
• civil status data: gender, date of birth, place of birth, nationality, marital status, family situation, etc.
• financial data: bank account number, name of account holder, etc;
• data relating to professional experience: CV, function, qualifications, level of education, seniority, employment history, etc.
• connection data: when you use the Site, whether interactively or not, our computer systems may collect passive data (e.g. IP address, date and time of connection, type of browser);
• browsing data: we also use cookies on the Site. These cookies generally record information relating to your browsing on the site (e.g. pages viewed, search criteria used). For more information on cookies, please read our Cookie Declaration.
2. How is your personal data collected?
The data we use may be collected directly from you:
• when you visit the Site;
• when you contact us by phone or email to request information, submit an unsolicited job application or in response to job ad published on the Site or for any other reason;
• when you subscribe to our Newsletter on the Site;
• when you make a report via the whistleblower platform available on the Site (see our Whistleblower Policy);
or obtained from the following sources, in order to verify or enrich our databases:
• publications/databases made available by the official authorities (e.g. Crossroads Bank for Enterprises, Moniteur Belge);
• social networks and/or other platforms containing information that you have made public when you interact with our social network pages such as Facebook, Instagram and LinkedIn;
In certain circumstances, we may collect information about you when we do not have a direct relationship with you, for example when a customer (e.g. your employer), service provider or business partner sends us data about you. This may happen, for example, when you are :
• a (legal) representative;
• an artist’s agent;
• an accountant ;
3. Why and on what basis do we use your personal data?
a. To meet legal obligations
We may need to use your personal data to meet legal obligations, such as accounting requirements.
b. To perform a contract concluded with you or to carry out pre-contractual measures at your request
In most cases, we use your personal data to enter into and perform our contracts, including :
• provide you with information about our services;
• assist you and respond to your requests;
• assess the conditions under which we can offer you a service;
c. For reasons relating to our legitimate interests
We also use your personal data for our legitimate interests, such as establishing and developing our services, optimising our risk management and defending our interests in legal proceedings, including for the purposes of :
• prospecting and offering services;
• information on our activities and events ;
• proof of transactions;
• fraud prevention ;
• IT management, including infrastructure management (e.g. exchange platforms), business continuity and IT security;
When we use your personal data on the basis of legitimate interests, we take care to maintain a balance between the need to process the data and respect for your rights and freedoms.
d. Where you have given your consent for one or more specific purposes
In certain limited cases, we may process your personal data on the basis of your consent, for example if you accept the use of certain cookies which are not strictly necessary via the cookie banner on our Site or if you subscribe to our newsletter.
4. With whom do we share your personal data?
In order to fulfil the aforementioned purposes, your personal data is in principle only disclosed to Umedia Group entities.
However, we may share certain data with our co-contractors, referred to as "sub-contractors" under the law, insofar as this is strictly necessary for the operation of computerised or non-computerised applications or management systems to which we have subscribed or for the fulfilment of our pre-contractual or contractual obligations to you.
Similarly, in certain cases, we may be required to transmit personal data to the authorities or bodies established by law or any applicable regulatory provision.
5. How long do we keep your personal data?
In principle, we will only retain your personal data for as long as is necessary for the purposes for which it was collected, unless further retention is required to comply with a legal obligation or to bring, exercise or defend legal claims.
Prospect data is kept for the duration of the exchange and for a maximum period of one year after the last contact.
Data collected via cookies is kept for the retention period specific to each type of cookie, which is described in our Cookie Declaration.
Data collected on the basis of your consent is kept until you withdraw your consent.
6. What security and organisational measures have been put in place?
We have adopted appropriate technical and organisational security measures to protect your personal data against destruction, loss, falsification, alteration, unauthorised access or accidental disclosure to third parties, as well as any other unauthorised processing.
7. What are your rights and how can you exercise them?
In accordance with the applicable regulations, you have a number of rights:
• Right of access: you can obtain information about the processing of your personal data and a copy of these data.
• Right of rectification: if you believe that your personal data are inaccurate or incomplete, you may request that they be amended accordingly.
• Right to erasure: you may request the erasure of your personal data.
• Right to limit processing: you may request that the processing of your personal data be limited.
• Right to object: you may object to the processing of your personal data on grounds relating to your particular situation. You have the absolute right to object to the processing of your personal data for direct marketing purposes, including profiling linked to direct marketing.
• Right to withdraw your consent: if you have given your consent to the processing of your personal data, you have the right to withdraw that consent at any time.
• Right to portability of your data: where this right is applicable (i.e. where processing is based on consent or on a contract and is carried out using automated processes), you have the right to have the personal data you have provided us with returned to you or, where technically possible, transferred to a third party.
You may exercise the rights listed above by contacting the data controller by e-mail at legal@umedia.eu.
In accordance with the applicable regulations, you are also entitled to lodge a complaint with the competent supervisory authority, i.e. the supervisory authority of the Member State of your habitual residence, place of work or the place of the alleged breach.
In Belgium :
Data Protection Authority
Rue de la Presse 35, 1000 Brussels
Tel : +32(0)2 274 48 00
Fax: +32(0)2 274 48 35
Email : contact@apd-gba.be
“Personal data" means any information relating to an identified or identifiable natural person, in particular by reference to an identifier such as a name, an identification number, location data, etc.
When you contact uFund, certain data about you may be collected and processed. Insofar as these data make it possible to identify you as a natural person, they are personal data.
All personal data that we collect in the course of our activities is processed in accordance with Belgian and European regulations applicable to the protection of personal data, and more specifically Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, "GDPR").
We belong to the Umedia Group, within which the data controller responsible for processing your personal data is Umedia SA having its registered office is at Avenue Louise 235, 1050 Brussels and company number 0824.102.793.
We may update this Privacy Policy at any time. We invite you to consult our website www.umedia.eu (the "Site") regularly to check the latest version of this document (the last date of modification of which is indicated before the preamble).
1. What categories of personal data do we process?
We only collect and use personal data that is necessary for our activities and that enables us to offer you high-quality personalised services.
The various categories of personal data that we are likely to collect in the course of our activities or when you contact us include the following:
• identification and contact data: surname, first name, address, national register number, email address, telephone number, etc;
• civil status data: gender, date of birth, place of birth, nationality, marital status, family situation, etc.
• financial data: bank account number, name of account holder, etc;
• data relating to professional experience: CV, function, qualifications, level of education, seniority, employment history, etc.
• connection data: when you use the Site, whether interactively or not, our computer systems may collect passive data (e.g. IP address, date and time of connection, type of browser);
• browsing data: we also use cookies on the Site. These cookies generally record information relating to your browsing on the site (e.g. pages viewed, search criteria used). For more information on cookies, please read our Cookie Declaration.
2. How is your personal data collected?
The data we use may be collected directly from you:
• when you visit the Site;
• when you contact us by phone or email to request information, submit an unsolicited job application or in response to job ad published on the Site or for any other reason;
• when you subscribe to our Newsletter on the Site;
• when you make a report via the whistleblower platform available on the Site (see our Whistleblower Policy);
or obtained from the following sources, in order to verify or enrich our databases:
• publications/databases made available by the official authorities (e.g. Crossroads Bank for Enterprises, Moniteur Belge);
• social networks and/or other platforms containing information that you have made public when you interact with our social network pages such as Facebook, Instagram and LinkedIn;
In certain circumstances, we may collect information about you when we do not have a direct relationship with you, for example when a customer (e.g. your employer), service provider or business partner sends us data about you. This may happen, for example, when you are :
• a (legal) representative;
• an artist’s agent;
• an accountant ;
3. Why and on what basis do we use your personal data?
a. To meet legal obligations
We may need to use your personal data to meet legal obligations, such as accounting requirements.
b. To perform a contract concluded with you or to carry out pre-contractual measures at your request
In most cases, we use your personal data to enter into and perform our contracts, including :
• provide you with information about our services;
• assist you and respond to your requests;
• assess the conditions under which we can offer you a service;
c. For reasons relating to our legitimate interests
We also use your personal data for our legitimate interests, such as establishing and developing our services, optimising our risk management and defending our interests in legal proceedings, including for the purposes of :
• prospecting and offering services;
• information on our activities and events ;
• proof of transactions;
• fraud prevention ;
• IT management, including infrastructure management (e.g. exchange platforms), business continuity and IT security;
When we use your personal data on the basis of legitimate interests, we take care to maintain a balance between the need to process the data and respect for your rights and freedoms.
d. Where you have given your consent for one or more specific purposes
In certain limited cases, we may process your personal data on the basis of your consent, for example if you accept the use of certain cookies which are not strictly necessary via the cookie banner on our Site or if you subscribe to our newsletter.
4. With whom do we share your personal data?
In order to fulfil the aforementioned purposes, your personal data is in principle only disclosed to Umedia Group entities.
However, we may share certain data with our co-contractors, referred to as "sub-contractors" under the law, insofar as this is strictly necessary for the operation of computerised or non-computerised applications or management systems to which we have subscribed or for the fulfilment of our pre-contractual or contractual obligations to you.
Similarly, in certain cases, we may be required to transmit personal data to the authorities or bodies established by law or any applicable regulatory provision.
5. How long do we keep your personal data?
In principle, we will only retain your personal data for as long as is necessary for the purposes for which it was collected, unless further retention is required to comply with a legal obligation or to bring, exercise or defend legal claims.
Prospect data is kept for the duration of the exchange and for a maximum period of one year after the last contact.
Data collected via cookies is kept for the retention period specific to each type of cookie, which is described in our Cookie Declaration.
Data collected on the basis of your consent is kept until you withdraw your consent.
6. What security and organisational measures have been put in place?
We have adopted appropriate technical and organisational security measures to protect your personal data against destruction, loss, falsification, alteration, unauthorised access or accidental disclosure to third parties, as well as any other unauthorised processing.
7. What are your rights and how can you exercise them?
In accordance with the applicable regulations, you have a number of rights:
• Right of access: you can obtain information about the processing of your personal data and a copy of these data.
• Right of rectification: if you believe that your personal data are inaccurate or incomplete, you may request that they be amended accordingly.
• Right to erasure: you may request the erasure of your personal data.
• Right to limit processing: you may request that the processing of your personal data be limited.
• Right to object: you may object to the processing of your personal data on grounds relating to your particular situation. You have the absolute right to object to the processing of your personal data for direct marketing purposes, including profiling linked to direct marketing.
• Right to withdraw your consent: if you have given your consent to the processing of your personal data, you have the right to withdraw that consent at any time.
• Right to portability of your data: where this right is applicable (i.e. where processing is based on consent or on a contract and is carried out using automated processes), you have the right to have the personal data you have provided us with returned to you or, where technically possible, transferred to a third party.
You may exercise the rights listed above by contacting the data controller by e-mail at legal@umedia.eu.
In accordance with the applicable regulations, you are also entitled to lodge a complaint with the competent supervisory authority, i.e. the supervisory authority of the Member State of your habitual residence, place of work or the place of the alleged breach.
In Belgium :
Data Protection Authority
Rue de la Presse 35, 1000 Brussels
Tel : +32(0)2 274 48 00
Fax: +32(0)2 274 48 35
Email : contact@apd-gba.be